This form is easier to complete on a desktop / laptop. You can also download the PDF version here.
Download a printable version of the meeting room booking form
Click Here To Download >>
MEETING ROOM BOOKING FORM
CONTACT DETAILS
Organisation Name:
Address:
Telephone: Email:
Organiser Name:
Meeting Details
Date of Meeting:
Start Time: End Time:
No. of Attendees:
For bookings after 5pm Monday – Friday, we will charge an out of hours fee of £10 per hour and for weekend bookings we will charge an out of hours fee of £15 per hour.
MEETING ROOM REQUIREMENTS
Tick which rooms and the seating configurations you require. Numbers indicate maximum number of delegates for that configuration. Half day is 4 hours maximum.
| Room | Theatre | Cabaret | Board | Cost |
| Conference Room
AV Equipment Included |
☐200 | ☐100 | ☐60 | £360/day, £2500/half day |
| Seminar Room
AV Equipment Included |
☐130 | ☐50 | ☐40 | £185/day, £145/half day |
| Meeting Room 1
AV Equipment Included |
☐40 | ☐32 | ☐16 | £105/day, £60/half day, £25/hr |
| Meeting Room 2
NO AV |
N/A | N/A | ☐6 | £80/day, £45/half day, £20/hr |
SPACE LAYOUTS
Please specify if you have any additional room layout requirements such as whether you would like a combination of theatre and cabaret style seating or additional tables or chairs and their positions in the room.
MEETING ROOM EQUIPMENT HIRE
Complete the table below to order any additional equipment or supplies for your event space over and above what is provided in the room hire cost.
| Projector / TV & Speakers |
Microphones
|
Remote Slide Clicker
|
White Board & Pens
£6 each |
Flip Chart & Pens
£10.00 |
|
| Conference Room | INCLUDED | INCLUDED | INCLUDED | Enter quantity | Enter quantity |
| Seminar Room | INCLUDED | INCLUDED | INCLUDED | Enter quantity | Enter quantity |
| Meeting Room 1 | INCLUDED | N/A | INCLUDED | Enter quantity | Enter quantity |
| Meeting Room 2 | N/A | N/A | N/A | INCLUDED | Enter quantity |
Clickshare is our innovative system for connecting laptops to our projectors and TV screens wirelessly which is available in the Conference Room, Seminar Room and Meeting Room 1. To use Clickshare with your own laptop, you need to ensure that you use a laptop with a USB port and that you have sufficient rights to install software on your laptop. If you are unsure, please specify a laptop above to use one of our laptops which are already set up to use this system.
HDMI and VGA cables can also be used in the Conference, Seminar Rooms Meeting room 1 and Boardroom.
We recommend that you arrive at least 30 minutes prior to the start of your event to give you time to check your connection to the AV equipment.
Free guest Wi-Fi is provided throughout the whole of the Brightfield Business Hub including the conference, seminar and meeting rooms – use BBH Guest – Password innovate and follow the on-screen instructions to join.
COVID-19 SANITISER KITS
For £2.50 you can now purchase sanitiser kits while you are in your meeting or just to take away with you. If you would like any kits, please let us know how many here: _________________
2x plain white disposable masks (packed into an OPP sleeve)
1x 50ml hand sanitiser bottle
1x pack of 5x disinfectant wipes
All packed in a pouch
CATERING MENU
Please be advised that it is not possible to bring in catering from external providers to the Brightfield Business Hub.
If you would like a quote for a custom menu, please email: michelle@brightfieldbusinesshub.co.uk
Breakfast buffet
Mini sausage and cheese brioche roll / Bacon and cheese flat bread / Scrambled egg, spinach and mushroom crumpet / Selection mini Danish
Fresh fruit salad
Cost per person £8
LUNCH MENU
| Item | Description | Cost per person |
|
Buffet 1 |
Selection of sandwiches / vegetable crisps / fruit platter
|
£7.00 |
|
Buffet 2 |
Selection of filled rolls/wraps / Tandoori chicken skewer / Homemade sausage roll / Sweet chilli falafel skewer / Roasted vegetable frittata
|
£8.50 |
|
Buffet 3 |
Continental meats and cheeses / Dips / Crudities / Crusty bread / Marinated vegetables |
£9.50 |
|
Buffet 4 |
Selection of wraps / Mini roast beef / Yorkshire pudding / Homemade sausage rolls / mini bbq ribs / Sunblushed tomato, basil & mozzarella pizza / Beetroot & chilli falafel / Mini fish & chips |
£14.50 |
AFTERNOON TEA
| Item | Description | Cost |
|
Selection of cakes
|
Assortment of Mini Victoria sponge / Mini coffee cake / Walnut cake / Mini chocolate brownies |
£2.50 per person |
REFRESHMENTS
| Item | Description | Cost |
| Hot Drinks | Tea, Coffee & Biscuits in a ceramic cup
|
£2.20/per person |
| Hot Drinks | Tea, Coffee & Biscuits in a disposable recyclable cup |
£2.50/per person |
| Cans | Assortment of drinks
|
90 pence/per can |
| Mineral Water (Still) | 750ml bottle | £2.00/per bottle |
| Mineral Water (Sparkling) | 750ml bottle | |
| Orange or Apple Juice | 1 litre jugs | £2.50/per jug |
SPECIAL REQUESTS AND DIETARY REQUIRMENTS
What percentage of your lunch/buffet would you like to be suitable for vegetarians?
Enter text.
If you require any meals for people with special dietary requirements (e.g. vegan, dairy-free, gluten-free), please describe your requirements below.
Enter text.
CATERING & REFRESHMENTS TIMETABLE
If you require catering or refreshments, please fill in the table below to let us know what you would like and quantities.
| Time to Serve (e.g., 09:00) |
Item (e.g., hot drinks, menu E) |
Quantity
(e.g., 150) |
Location
(e.g., conference room) |
| Enter time | Enter item | Enter number | Enter location |
INVOICE DETAILS (if different from details supplied)
Contact Name: Contact Number:
Contact Email: Purchase Order No: ________________
If you prefer to pay by card on the day at reception after your meeting, please circle Y/N
TERMS AND CONDITIONS
You will find terms and conditions on the next page. Please sign and date below to confirm you have read and accept the terms and conditions. All prices quoted ex. VAT. Typing your name into the signature box constitutes a digital signature and your agreement to these terms.
I have read and accept the terms and conditions:
Signature: Date:
Please email your completed form to michelle@brightfieldbusinesshub.co.uk