Conference Venues Peterborough

Putting on a great conference can be a struggle but our article on Conference Venues Peterborough and the tips included will hopefully help.

Ideally you want your delegates happily chatting and mingling enthusiastically in a spacious and comfortable breakout area? The best conferences have great acoustics not to echoic, not too loud and not too quiet.

Stimulating and knowledgeable speakers bringing crowded sessions and super-engaged delegates. If you have a regular schedule of conferences, then return visitors are a must and helping them get as much out of the event as possible. In this article we look at the most important features of good conference venues.

Peterborough Conference Venues

Location is the first thing you should consider when selecting a conference venue. If you have delegates attending your event who are travelling by car there’s nothing worse than delegates having parking difficulties accessing the venue. Brightfield Business Hub have ample free car parking

A venue with good free carparking, public transport links outside of the venue, secure bike storage will avoid any issues around accessibility and make it easier for your guests to attend the event. The ideal venue will be close to excellent transport links(A1 and A605), and will provide ample free parking.

If your delegates are travelling a long way to reach the venue, the convenience of the location is particularly important. By selecting a venue that’s close to a variety of accommodation and one where delegates can easily access amenities such as shops, cafes, restaurants, bars and cultural attractions. This is especially useful if the conference or event is spread over multiple days.

Conference venue layout and space

When considering the ideal conference venues Peterborough, ensure you take time to have a detailed look around before booking. From our experience its sensible to take time to consider “How will the venue perform to the event taking place”?

Issues to be considered include:

• How the conference layout will work with your estimated number of guests
• How the main spaces will look when packed with all your delegates. Will this cause any issues, if so what can you do to pre-empt any obstacles.
• How the venue will handle the initial registration process of checking in. During the conference how the venue will help manage the movement of of delegates in between sessions.
• What variety of layouts are possible within the venue.
  • Ideally choose a setting which provides a variety of
    • Meeting rooms, of various sizes so that you are neither crammed in or looking lost
    • Conference spaces – of different size and shape
    • Flexi Offices – to give you the option of a secure office environment. Ideal for events held over multiple days where you will want to keep confidential information accessible and safe
    • Breakout areas – some of which might be in a more / chilled relaxed setting where refreshments can be obtained
• Within the conference venue can the rooms be adapted to a variety of layouts, such as boardroom, classroom, theatre style or cabaret.
  • The venue may be unable to set up the different layouts on demand but you should at least be able to see examples of previous setups.

Catering crucial at conferences

Refreshments are core to ensuring your delegates feel looked after during the conference. Regular and frequent breaks for refreshments are important to keep delegate energy levels high. Some good conference approaches are to:

• You will need to cater for individual food requirements and provide a variety of food and drink.
  • Word of warning – keep sugary and carb-loaded snacks to a minimum as this will help to avoid energy troughs and peaks.
• A reputable conference venue will offer a tasting menu so you can sample their catering style.
  • Good conference venue catering facilities will be flexible and able to accommodate a wide range of allergies and any last minute changes ( to volumes / menu).

Cost-effective conference venues?

Cost-efficiency is an important aspect of choosing a venue. Ensure the conference venue offers pricing flexibility such as pricing packages or tiers. It may be that the venue offers an all-inclusive hire rate or if they offer budget options. Great questions to ask include

• As a venue do you offer pricing by the hour, or at a day rate?
• When I hire the room do I get AV equipment too?
• Does the venue have a preferred suppliers’ list or are we free to use your own.
• Is the venue offering a dry hire fee, where you will need to supply your own food and drink?
  • This is often the case with ‘blank canvas’ venues, so make sure you double-check.

Conference Venues Peterborough – Summary

Contact Michelle Craig at Brightfield Business Hub on 01733 595885 or email Michelle Craig at arrange an appointment to see the wide range of conference rooms and areas at BBH. Click here to have all your Conference Venues Peterborough questions answered.

For information on short term self storage facilities that are ideal for businesses click here